Using Google Calendar

The Qualified meeting booker allows qualified visitors to easily book meetings on the calendars of your sales reps. Qualified allows users to show the meeting booker to visitors, allowing them to pick the most convenient time to have a conversation.

After this article, you’ll be able to:

1. Connect Qualified to Google Calendar

2. Edit your personal meeting invite link

3. Customize meeting times

Connecting Qualified to Google Calendar

To use the meeting booker and identify free and busy time, you will want to connect your calendar to Qualified. 

Click "Allow" or "Continue" so Qualified can view your free spaces.

To do this:

  1. Click the gear (settings) icon in the bottom-left corner.
  2. Click Calendar
  3. Click the blue “Connect to Google” button
  4. If you are prompted with checkboxes, ensure that every checkbox is checked so that Qualified can access your calendar.
  5. Click “Allow” or “Continue”, depending on how your company has configured the Google workspace.
Click the blue button to connect your work calendar with Qualified.

Once you have connected your calendar, Qualified will be able to: 

  • See any blocked off time on your sales reps calendar (other booked meeting times, vacation time, or other time slots marked as 'busy')
  • Book meetings on your sales reps calendar with visitor information passed through from Qualified.
Note that any times you do not want meetings booked by Qualified should be marked as 'Busy' in your Google Calendar. If you have an event on your calendar but it is set to 'Free' a meeting can be booked at that time. If you have a meeting that you have not yet responded to, Qualified will consider that as “Busy” time.

Adding a Personal Meeting Link

After connecting your calendar, Qualified will show a new section: “Confirmation Email”.

This confirmation email text is sent to visitors that have booked a meeting on your calendar. In order for them to meet you, you’ll want to add a link where they can reach you.

Please be sure to update this text or your visitors won’t know how to reach you for your meeting.

If your company uses Zoom, your Zoom account has a personal room account where the link always stays the same - making it convenient to share with others for quick sales meetings.

To find this link in Zoom:

  1. Login to Zoom at zoom.us
  2. Click on “Personal Meeting Room” in the top navigation.
  3. Copy your join URL, which will look similar to https://us02web.zoom.us/12345567. The URL may include a password, which you’ll want to include.
  4. Add this URL in place of [PASTE YOUR MEETING LINK HERE].

Adding a Personal Meeting Link

After connecting your calendar, sales reps may want to customize their availability. Below the “Confirmation email” section, users can set their availability, provide a minimum meeting notice or a buffer between meetings.

Still Have Questions?

If you have any questions, feel free to chat with us using the Qualified app on this page or reach out to the Qualified technical support team.

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